2024/2025 Event Notification Form (Strathbogie Shire Council)
Please complete and submit this form.
Your Name
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Your Email
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Event Start Date
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Event Name
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Complete this form if you wish to notify Strathbogie Shire Council of your plans to hold an event on Council managed land or road(s). Visit
https://www.strathbogie.vic.gov.au/things-to-do/events/hold-an-event/
for more information on planning an event. NB: Please fill in all fields marked with a red asterisk and our team will be in touch.
I have read and understood the Strathbogie Shire Council Event Policy
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Please note - Strathbogie Shire Council Event Policy has specific timelines that must be adhered to:
• Low Impact Event - Minimum 1 months notice
• Medium Impact Event - Minimum 3 months notice
• High Impact Event - Minimum 6 months notice
Please see Event Policy to determine what impact your event will be
https://www.strathbogie.vic.gov.au/wp-content/uploads/2024/08/20240820_Events-Policy-Adopted-20-August-2024.pdf
Event Application Fee
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I understand that an Event Application fee will be charged once this application is submitted.
-Event Application Fee (small to medium) - $66
-Event Application Fee (Large >1000 attendants or late application) - $198
-Market on Council owned or managed land fee, up to 45 stalls - $75.35 Annually
-Market on Council owned or managed land fee, more than 45 stalls - $486.20 Annually
Event Notification Form
Tell us about the organisation and person who is organising the event.
Tell us about the organisation and person who is organising the event.
Your Organisation:
Is the organisation a community based not for profit?
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Yes
No
Does the organisation distribute any part of any profit or gain made in the conduct of its activities to any member of the organisation?
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Yes
No
Address 1
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Address 2:
Town / Suburb
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State
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Postcode
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ABN/ABN of Organisation
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If you are being auspiced please put down the ABN of the organisation that is auspicing you.
Your Mobile
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Other Phone:
The Event
Tell us about your event.
Tell us about your event.
Event Name
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Event Description
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What do you plan to do at your event? What is the purpose of your event?
Event Date(s)
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Please include all dates that your event will be held on. If you do not know the exact date of your event, please give an indication of the potential dates
Event Start Time
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Event End Time
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Event Venue / Location
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Closest Event Town
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Avenel
Euroa
Graytown
Longwood
Nagambie
Strathbogie
Violet Town
Event Website :
Event Category
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Art & Music
Automotive
Community
Food & Wine
Gardens & Argriculture
History & Heritage
Market
Market
Sporting
Business
Other
If Other, please specify:
Expected Attendance
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What is the maximum number of people expected at your event at any given time?
Is this a Public or Private event?
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Public
Private
Is this event
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Free of charge
Ticketed / Entry Fee
Event Activities
All events require a Risk Assessment and Emergency Management Plans to be completed and submitted to Council.
In addition, depending on the activities planned for your event, you may be required to submit further documentation.
Tell us about the activities planned for the event and we will get back to you with all required documents and we can provide any assistance you may need.
All events require a Risk Assessment and Emergency Management Plans to be completed and submitted to Council. <br /> <br /> In addition, depending on the activities planned for your event, you may be required to submit further documentation.<br /> <br /> Tell us about the activities planned for the event and we will get back to you with all required documents and we can provide any assistance you may need.
What activities will be occurring at the event?:
Alcohol
You must present a licence to sell alcohol
Amplified Music
Amusement Rides
Animals
Camping
Drone
Please complete a Filming Application
https://www.contractor-hq.com.au/EventManage/eventapplication/eventFormFill/MTEw
Cycling
Fireworks
Please contact the Events Team to understand the requirements.
Food
Fun Run / Walk
Motoring
Parade / March
Sporting/Recreational
Security
Temporary Structures over 100 sq m
You may require a Place of Public Entertainement Permit please contact the Municipal Building Surveyor
Traffic Management / Road Closure(s)
Water Sports
Inflatable Devices eg.Jumping Castle
Jumping Castles must be operated by a qualified company. The company providing the Jumping Castle must have an aneometre on site and keep records of wind monitoring. Company providing Jumping Castle must provide a Risk Assessment and Public Liability Insurance
Other
If Other, please specify:
Please upload a copy of your Certificate of Currency for your Public Liability Insurance
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• Public Liability Insurance MUST cover the dates your Event will be held on, Event Approval will not be given if Insurance does not cover all dates.
• Public Liability Insurance must have a minimum of $20 Million
• Please also upload any 3rd Party Insurance here
Risk Assessment with Risk Matrix
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Please note: All Risk Assessments must include the Risk Matrix that was used to assess the risks.
You are welcome to use the template below however, it is not a requirement that you use our template you are welcome to use your own.
Risk Assessment Template
Event Management Plan :
Please upload Event Management Plan
Emergency Management Plan
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If you do not have one of these, please use the template below.
Emergency Management Template
Site Plan
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If a Event and/or Site Inspection is required a fee of $220 will be charged to applicant
Is the event in a building or area greater than 500m2?
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Yes
No
Is the event area enclosed or substantially enclosed?
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Yes
No
Are any of the following being provided at the event?:
Tents/marquees greater than 100 m2?
Seating stands for more than 20 people?
Stages or platforms greater than 150 m2?
Prefab buildings greater than 100 m2?
Traffic Management Plan :
You will only require a Traffic Management Plan if you plan to change the conditions of traffic. Not all event require a Traffic Management Plan.
Is there First Aid at this event?
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All events should have someone trained in First Aid available for emergencies.
Yes
No
Are you paying for First Aid?
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Yes
No
Not Applicable (no First Aid on site)
If yes to having paid First Aid, who has been contracted?:
Waste Wise Plan
Waste is a big part of any event and typically comes from construction activity, promotional materials, and food and drinks. You can organise your event to minimise and avoid the waste you create by thinking about what you buy and where it will go. A Waste Wise event is any event where the organiser/s have identified what kinds of waste there will be and how much waste the event will generate, as well as creating a plan to avoid, minimise, collect and remove that waste.
Please visit
https://www.strathbogie.vic.gov.au/images/Events/SS%20WW%20Event%20R9.pdf
for the Waste Wise Events Guide
For request for supply and/or emptying of bins for special events please fill in this form
https://www.contractor-hq.com.au/EventManage/eventapplication/eventFormFill/MTI3
Waste is a big part of any event and typically comes from construction activity, promotional materials, and food and drinks. You can organise your event to minimise and avoid the waste you create by thinking about what you buy and where it will go. A Waste Wise event is any event where the organiser/s have identified what kinds of waste there will be and how much waste the event will generate, as well as creating a plan to avoid, minimise, collect and remove that waste.<br /> <br /> Please visit https://www.strathbogie.vic.gov.au/images/Events/SS%20WW%20Event%20R9.pdf for the Waste Wise Events Guide <br /> <br /> For request for supply and/or emptying of bins for special events please fill in this form https://www.contractor-hq.com.au/EventManage/eventapplication/eventFormFill/MTI3
Waste Wise Plan
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Please upload the template provided below
Please use Waste Wise Template to create your Waste Wise Plan
You are welcome to use this template to give to your stallholders at your event to advise you are a Waste Wise Event
I understand that requests for supply and/or emptying of bins for special events require the 'Request for Supply and / or Emptying of Bins for Special Events' form must be submitted AT LEAST 1 month prior to event. This form can be found at
https://www.contractor-hq.com.au/EventManage/eventapplication/eventFormFill/MTI3
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Promote your Event
If you would like Strathbogie Shire Council to promote your event on their website under their what's on page please fill in the request form
https://www.strathbogie.vic.gov.au/strath-forms/promote-your-event/
DISCLAIMER:
• This is an application only. Applications will be assessed by the Communication Team at Strathbogie Shire Council and they reserve the right to amend or decline the application.
• Offensive or controversial topics will not be approved.
If you would like Strathbogie Shire Council to promote your event on their website under their what's on page please fill in the request form https://www.strathbogie.vic.gov.au/strath-forms/promote-your-event/<br /> <br /> DISCLAIMER:<br /> • This is an application only. Applications will be assessed by the Communication Team at Strathbogie Shire Council and they reserve the right to amend or decline the application. <br /> • Offensive or controversial topics will not be approved.<br />
Declaration
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I declare that the above information I have provided is true and correct.
I understand that the delivery of the event is the responsibility of the Event Organiser and Strathbogie Shire Council does not provide on ground support unless otherwise agreed to in writing prior to event.
I understand as the applicant I am responsible for fees and charges incurred by this application.
Submit
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